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AI Policy

Our Commitment to Human-Centred AI

At TOTEM, we believe that the person leads AI. This foundational principle guides every aspect of how we integrate artificial intelligence into our branding services. Our AI policy reflects our commitment to maintaining human creativity, judgment, and connection at the centre of everything we do while leveraging technology to enhance our capabilities.

 

 

Information we collect

Core Principles

  1. Human-Led Innovation
  • All AI applications at TOTEM are directed, overseen, and interpreted by human professionals
  • AI serves as a tool to amplify human expertise, never to replace human insight or decision-making
  • Strategic recommendations, creative direction, and client communications remain exclusively human-driven
  1. Transparency and Partnership
  • We maintain full transparency with clients about when and how AI tools are used in projects
  • Clients are informed about AI integration during project briefings and throughout the process
  • We clearly distinguish between AI-assisted work and purely human-generated content
  1. Quality and Authenticity
  • All AI-generated content undergoes rigorous human review and refinement
  • Brand strategies, creative concepts, and communications are validated against our professional standards
  • We ensure all outputs align with client brand values and maintain authentic voice and tone

 

How We Use AI

Brand Research and Analysis

  • Market research acceleration: AI helps process industry data, competitor analysis, and consumer sentiment
  • Data interpretation: Human strategists analyse AI-processed information to identify meaningful insights
  • Trend identification: AI assists in monitoring brand mentions and market movements

Creative Development

  • Concept exploration: AI tools generate initial design variations and content ideas
  • Rapid prototyping: Technology enables faster iteration while maintaining creative quality
  • Visual research: AI assists in gathering visual references and inspiration

Project Management and Communication

  • Workflow optimization: AI helps streamline administrative tasks and project coordination
  • Client reporting: Technology assists in data visualization and performance tracking
  • Research documentation: AI supports comprehensive project documentation and analysis

 

What We Don’t Use AI For

Strategic Decision-Making

  • Brand positioning strategies remain entirely human-developed
  • Client recommendations and strategic advice come exclusively from our experienced team
  • Business-critical decisions are never automated or AI-driven

Direct Client Interaction

  • All client meetings, presentations, and consultations are conducted by human professionals
  • Account management and relationship building remain fundamentally human activities
  • Client feedback and project adjustments are handled through personal communication

Final Creative Outputs

  • While AI may assist in exploration, final creative work is human-crafted and approved
  • Brand identities, messaging, and visual designs are created and refined by our professional team
  • Quality control and brand alignment remain human responsibilities

 

Data Protection and Privacy

Client Information

  • Client data used with AI tools is anonymized and protected according to GDPR standards
  • Sensitive business information is never shared with external AI systems without explicit consent
  • We maintain strict confidentiality protocols for all AI-assisted processes

Content Security

  • All AI-generated content is reviewed for potential intellectual property concerns
  • We ensure originality and avoid reproducing copyrighted or protected materials
  • Client work remains confidential and is not used to train external AI systems

 

Quality Assurance

Human Oversight

  • Every AI-assisted deliverable undergoes multi-stage human review
  • Senior strategists and creative directors approve all AI-enhanced work
  • Quality standards are maintained through established creative and strategic processes

Continuous Improvement

  • We regularly evaluate and refine our AI integration methods
  • Team training ensures all staff understand proper AI tool usage
  • Client feedback informs our approach to technology integration

 

Client Rights and Choices

Transparency Options

  • Clients can request detailed information about AI tool usage in their projects
  • We provide clear documentation of which elements were AI-assisted versus human-created
  • Project briefs include AI integration plans when relevant

Preference Accommodation

  • Clients may request minimal or no AI involvement in their projects
  • We accommodate specific requirements regarding technology usage
  • Alternative workflows are available for clients preferring traditional approaches

 

Ethical Standards

Responsible Usage

  • We use AI tools that align with ethical development practices
  • We avoid AI applications that could create bias, discrimination, or misrepresentation
  • Our team receives ongoing training on responsible AI usage

Industry Leadership

  • We contribute to discussions about ethical AI use in creative industries
  • We share best practices with peers and industry organizations
  • We advocate for human-centred approaches to AI integration

 

Future Development

Evolving Practices

  • Our AI policy evolves alongside technological advancement and industry standards
  • We regularly assess new tools and applications for potential integration
  • Client needs and feedback guide our technology adoption decisions

Commitment to Excellence

  • We maintain our focus on delivering exceptional branding outcomes regardless of tools used
  • Human creativity, strategic thinking, and client relationships remain our competitive advantages
  • Technology integration supports but never compromises our core service quality

This policy reflects TOTEM’s commitment to human-centred AI integration. For questions about our AI usage or to discuss project-specific requirements, please contact our team directly.

Last Updated: July 2025